ClearDesk · Hire HIPAA-trained home care VAs from $2,250/mo
ClearDesk
★Trustpilot★★★★★4.8 · 170+ reviews
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The #1 reviewed home care back office

If you don’t have the back office,
you are the back office.

Schedulers and recruiters churn every 8–14 months. Inquiries pile up. On-call eats your nights. Your agency stops growing, because you stop growing.

ClearDesk places HIPAA-trained, WellSky-fluent remote staff at half the cost of a US hire. ~15 days from this call to a real person on your team.

See pricing & book a 20-min call→
★Trustpilot★★★★★4.8 · 170+ reviews
Google★★★★★4.9
170+ verified reviews. 300+ home care agencies.
$2,250
All-in monthly, from
~15d
From this call to start date
60%
Lower cost than a US hire
2.5y
Average placement tenure
Trusted by 300+ US home care agencies
Sound familiar?

The day your back office gets the help you’ve been doing alone.

The left column is most home care owners’ Tuesday. The right column is most ClearDesk clients’ Tuesday by month two.

✕Without ClearDesk
With ClearDesk
✕
Your scheduler quit 8 months in. Now you're covering rotation again.
Your scheduler is in month 26 and counting. The rotation runs without you.
✕
Inquiries from families sit in inbox limbo for 36+ hours.
Every inquiry is answered within 4 hours, nothing waits overnight.
✕
You hired a recruiter, but applicants aren't getting screened, just stockpiled.
Top 1% of 1,000+ daily applicants screened and slated for your interview.
✕
Caregiver call-outs at 6am go to your personal cell.
After-hours on-call is staffed. Your phone stays quiet.
✕
Billing is two weeks behind. Insurance follow-ups are a month behind.
Billing reconciled weekly. Insurance AR worked live, not in batches.
✕
You haven't taken a real day off in months.
You take Friday off. Nothing breaks. Nobody notices.
Interim HealthCare
"Consistently outperformed every employee we’d had doing this job before."
Tom M. · Owner, Interim HealthCare
What changes with ClearDesk

You stop hiring out of necessity.
You start staffing on purpose.

We don’t sell you a "VA marketplace." We place one full-time teammate who’s already trained on your tools, and we stick around after.

01
Tell us the role
20-min discovery call. We listen to your day, your churn pain, your platforms. Then we match against a pre-vetted bench.
02
Meet your match
You see 2–3 candidates, already HIPAA-trained, already WellSky-fluent. You interview, you choose.
03
Day-one ready
Strong Start training program means they don’t onboard on you. Most agencies are running live workflows by day 3.
We staff every back-office role
Scheduler
Recruiter
Intake coordinator
On-call after hours
Billing & payroll
Executive assistant
HR & onboarding
Marketing assistant
Bookkeeping
Halfway through? Save the rest.

Skip the scroll. Book the call.

We’ll walk you through pricing, your matched candidates, and a start date, in 20 minutes.

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The cost math

One person, ~60% less, more output.

Includes benefits load, recruiting fees, training time, and turnover replacement, the costs most owners miss when they price a US hire.

A US hire
ClearDesk
Monthly all-in cost
$5,500–$7,000+
$2,250–$2,500
Time to hire
60–90 days
~15 business days
HIPAA training
Your job
Done before day one
WellSky / AxisCare fluency
Hope they learn
Required before placement
Recruiting & screening
You handle it
Top 1% of 1,000+ applicants
Backup if they quit
Start over
Re-match in days, no extra cost
Benefits, taxes, PTO
You pay
Included
Contract length
Annual
Month-to-month
Net annual savings · 1 placement
$50,000+ / year
Most agencies have 2–4 ClearDesk seats. The savings compound to a 6-figure swing in your P&L by year two.
The math · per role / year
A US hire · fully loaded$77,000
Base salary$55,000
+ benefits, taxes, PTO (~25%)$13,750
+ recruiting & churn (~15%)$8,250
−
ClearDesk · all-in$27,000
=
You save$50,000+
Real owners. Real reviews.

The story doesn’t change much from agency to agency.

★Trustpilot★★★★★4.8 · 170+ reviews
Google★★★★★4.9
★★★★★
Trustpilot · Jun 2025
"We have an outstanding scheduler that has consistently outperformed most, if not all, the employees we had doing this job previously."
TM
Tom M.
Owner · Interim HealthCare
★★★★★
Trustpilot · May 2026
"ClearDesk made a huge impact on our growth. The team feels like an extension of our agency, not an outside vendor."
DY
Donna Y.
Executive recruiting · United States
★★★★★
Trustpilot · Apr 2026
"Meaningful impact on our day-to-day. We're getting more done with less stress."
JP
Jeffrey P.
Owner / CEO · Comfort Keepers, Western CO
★★★★★
Trustpilot · Dec 2024
"Outstanding for our caregiver hiring. Our local team had hit a wall, ClearDesk got us moving again."
JC
John C.
Home care · Caregiver hiring
★★★★★
Trustpilot · Jul 2025
"Our remote team member speaks to our clients with respect and compassion and has truly been an asset to our business. She has been flexible with the coverage we need and always ready to take on a new task."
RM
Rachel M.
Director of Operations · Senior Helpers
★★★★★
Trustpilot · Nov 2025
"I wished I'd started 10 years ago. The cost savings alone would have changed our business."
JC
James C.
Home care owner · Hawaii
No-risk, no-guess, no-contract

The fastest way to stop doing the back office.

No contract
Month-to-month. Cancel anytime.
No setup fees
Your first dollar is your monthly fee.
Backup if they quit
Re-match in days at no extra cost.
HIPAA done day-one
Trained before they meet you.
Common questions

Everything else, answered.

Where are your remote teammates based?
All of our placements are college-educated professionals based in the Philippines. They work US business hours (or after-hours if you need overnight on-call coverage), speak fluent English, and are trained in HIPAA + your specific home care platform before day one.
What does $2,250–$2,500 actually include?
Everything. The monthly fee covers full-time hours (40/week), training, equipment, time tracking via Hubstaff, backup coverage if someone is sick, benefits, taxes, and PTO. No setup fees, no hidden costs, no contracts.
How fast can someone start?
Most agencies meet their match within 15 business days of the discovery call. We run a 5-stage screening on every candidate (top 1% of 1,000+ daily applicants), then route the strongest matches to your interview slate.
What if it doesn't work out?
Month-to-month. Cancel anytime. If a placement isn't the right fit, we re-match you at no additional cost. Our average placement stays 2.5+ years.
Is HIPAA training really included?
Yes, every placement completes our Strong Start training program before they meet you, which covers HIPAA, PHI handling, and your specific scheduling platform (WellSky, AxisCare, Hubstaff, etc.).
Who else uses ClearDesk?
20+ recognized home care brand owners and franchisees, Senior Helpers, Comfort Keepers, Home Instead, Visiting Angels, Always Best Care, SYNERGY HomeCare, Interim HealthCare, plus 300+ independent agencies across the US.
Build the back office. Then build the business.

Your next quarter starts off your desk.

Book a 20-minute discovery call. Walk away with pricing, candidates scoped, and a date, or with nothing, no pressure. Either way, you’ll know what’s possible.

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